Welcome to our planning meeting!
Let's give ourselves at least 6 weeks to do this right. Once you have everyone confirmed for the program, we gotta get a good location. Unless we have unlimited access to our own space, we gotta get something reserved. If we can't get space for free, we gotta make sure we're able to cover costs b4 the day of the event cuz we can't count on folx promising they're gonna chip in at the last minute to do so. Get as much cash and other items donated as possible!
Make sure we got everything in writing that's supposed to be there, i.e. chairs, tables, projection screen/TV w/DVD player, microphones, extension cords, etc. Get everything signed by someone in charge, not a secretary....