Virginia Arts Festival-operations Director

[JemChi]

Job Listing 07-69
VIRGINIA ARTS FESTIVAL
OPERATIONS DIRECTOR

DESCRIPTION: The Virginia Arts Festival is seeking a detail oriented Operations
Director
passionate about the arts to coordinate and communicate event and artist
logistics with staff
and artists. Areas of responsibility include coordinate/communicate event and
artist logistics with staff, artists, vendors, volunteers to support year round
programming; fulfill contractual obligations in multiple venues; manage
production budget for multiple event series; event schedules; and other duties
as assigned. This is a full-time, year round, salaried position with benefits,
retirement plan, and paid vacation. This position requires working nights/
weekends to support events and artist needs. As the coordinator for artist and
event logistics, the Operations Director serves as one of the primary contacts
with all Festival artists and will have the opportunity to provide the highest level
of hospitality for our world-class guests.


ABOUT VAF: Created in 1997, the Virginia Arts Festival is a non-profit 501(c)3
presenting arts organization based in Southeast Virginia, currently in its
eleventh season. The Festival presents world-class artists from all performing
arts genres over a concentrated seven week period in over thirty-five venues in
nine cities in the Hampton Roads region between April and June each spring.
Additionally, the Festival presents and produces thirty to forty additional events
year-round to support an historic theater in Norfolk, a new retail/commercial
development in Newport News, a Performing Arts Series in a new state of the art
theater to open in fall of 2007 in Virginia Beach, and special events on behalf of
the cities/sponsors that support the Festival. ( www.vafest.com )


QUALIFICATIONS:
Display strong organizational, detail oriented, and multi-tasking skills with
previous logistical experience presenting performing arts events
Excellent written and verbal communication skills with ability to interact in
a professional manner with artists, agents, volunteers, vendors effectively and
appropriately based on the relationship and situation.
Thorough working knowledge of Microsoft Office applications, especially
relating to organizational features.
Demonstrate the ability to work both individually and as a team member
with drive and enthusiasm to research and take on new projects in a hands-on
environment.
Possess a musical and/or performing arts background familiar with
rehearsal needs, and performance protocol with the ability to stage manage and
oversee production aspects for chamber and classical music events is very
desirable.
Production experience with lighting/sound emphasis with ability to edit/
coordinate artist technical riders to match available resources/budget/venue
capabilities is very desirable.
Bachelors degree or commensurate event presenting/producing experience
required.


APPLY: Position is available immediately with start date no later than October 1,
2007.
For consideration, materials should be received no later than August 24, 2007.
Please submit cover letter with salary requirements, resume, and references to
abierman@virginiaartsfest.com or mail to Virginia Arts Festival/AB, 220 Boush
Street, Norfolk VA, 23510.

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Job listing 07-70

Administrative Director

The International Performing Arts for Youth (IPAY) is a membership organization
with a mission to create professional and educational opportunities supporting
meaningful performing arts experiences for young audiences in North America.
IPAY co-sponsors in conjunction with a host performing arts center an Annual
Showcase and Conference providing an opportunity for professionals in the field
to share resources, view and discuss performances of national and international
performing artists, network and engage professional development. With 200
members IPAY is poised to achieve a new level of growth and impact after 6
years of incorporation. IPAY is hiring its first Administrative Director to advance
its organizational goals as established by the Board of Director. This is a great
opportunity for an emerging arts administrator with an entrepreneurial work
style. For further information please view the website at www.ipayweb.org

Title: Administrative Director
Reports to: Executive Committee of IPAY Board of Directors

Responsibilities
Organization
Assist the Board of Directors in implementation of its long range plan.
Staff all Board of Directors meetings; issue meeting announcements when
necessary; prepare meeting materials; attend meetings, record and distribute
minutes and coordinate logistics.
Provide administrative support to the Board of Directors in the areas of
correspondence, telephone and electronic communications, record keeping,
research and mailing.
Assist the Board of Directors in all membership recruiting activities.
Provide banking and financial bookkeeping support to the Board’s
Treasurer.
Coordinate membership activities as assigned; maintain membership
records, including database records and hard files.
Process all incoming membership orders.
Establish and manage and the organization’s office and maintain
relationships with necessary vendors and suppliers.

Communications
Execute all communications activities as assigned/directed.
Maintain relationships and communications with IPAY membership.
Work in conjunction with the webmaster to maintain the organization’s
website by updating content regularly.
Prepare and distribute electronic and hard copy newsletters and reports to
all constituents.
Coordinate and staff all exhibitions, resource rooms and networking
opportunities as assigned.

Development
Provide administrative support with fundraising by identifying, researching
and evaluating potential individual, corporate, foundation and government
prospects for solicitation.
Maintain donor records, including database records and hard files.
Maintain a calendar for grant submissions and reporting in conjunction with
the Board Development Committee.
Coordinate the production and packaging of donor mailings, grant
applications and stewardship reporting.

Conference
Manage logistical aspects of Annual Showcase and Conference including,
but not limited to registration and showcase applications.
In conjunction with the host site, manage marketing initiatives that not only
promotes the Annual Showcase and Conference, but generates greater
awareness and visibility in IPAY and the building of membership.
Work closely with the host site in the coordination of the annual showcase
and conference.
Coordinate membership activities as assigned.
Execute the marketing, application distribution and collection, and other
logistical activities with the Scholarship Program and program initiatives.
Provide administrative support for all program initiatives.

Qualifications
Bachelor’s degree in Nonprofit, Organizational or Arts Management or
related field. Master’s degree preferred. Minimum of (2) years experience in
arts administration.
Knowledge and interest in the performing arts for young audience and arts
education.
An understanding of web, information and database technology systems
and operations.
Detailed oriented; strong logistical skills; ability to work well with a variety
of people; ability to manage numerous tasks and projects while maintaining
positive attitude and cool demeanor; ability to work independently with minimal
supervision.
Excellent communications skills with respect for people with all
backgrounds and experience.
Working knowledge of bookkeeping practices, procedures and policies.
The office is located in Philadelphia, PA. The Administrative Director must
reside in the area or be willing to relocate. Send cover letter of interest, resume
and three references to Tim Sauers at tsauers@ipayweb.org.

Job Listing 07-71

Ticket Office Manager

The Arts Partnership of Greater Spartanburg seeks a qualified individual to serve
as Ticket Office Manager for the new David Reid Theater at the Chapman
Cultural Center, scheduled to open October 3, 2007

The Ticket Office Manager is responsible for the daily operational management
of the Chapman Cultural Center Ticket Office and for providing courteous and
prompt service to Ticket Office clientele and customers, including VIPs, and
members of the community. The Ticket Office operates as a cost-effective and
efficient operation through computerized ticketing utilizing Blackbaud Patron
Edge software, and will be responsible for selling tickets to all events and
admissions at the Chapman Cultural Center , including the Spartanburg Art
Museum , Spartanburg Historical Association, The Science Center, and all users
of the 500-seat David Reid Theatre. The Ticket Office Manager hires, trains,
supervises and evaluates the Ticket Office Clerk and oversees all cash handling,
record-keeping, and reporting processes in compliance with the policies and
procedures of The Arts Partnership. Additionally, the Ticket Office Manager is
responsible for the accurate and timely reconciliation and accounting of daily
deposits, completion of event reports, maintenance of ticket stock inventory, as
well as submission of periodic reports that track patron purchases,
subscription/series sales and Ticket Office income from fees and charges. The
Ticket Office Manager exercises a significant degree of autonomy in performing
these duties. The Ticket Office Manager reports to the Director of Facilities and
collaborates with the Director of Facilities to develop and implement Ticket
Office policies.

Responsibilities:

* process all orders for reserved seating tickets for each production
* keep the outgoing message on the Ticket Office line up-to-date
* process all credit card transactions for reserved ticket orders
* respond to all Ticket Office inquiries
* report current ticket sales
* process all ticket sales through the Ticket Office software
* ensuring that new patrons are added to the mailing list
* verify that all sales records in the computer are up-to-date, and that all
orders are processed correctly
* ensure that all ticket orders are delivered to the Will Call Ticket Office on
performance nights and that the Ticket Office is staffed
* process all telephone credit card orders and prepare regular reports on
credit card transactions
* coordinate the design and printing of ticket stock
* train, schedule and oversee volunteers and staff working in the Ticket Office
* perform other related duties, as required

To apply, please send resume, cover letter and three references to



William C. Taylor, Jr., Director of Facilities

The Arts Partnership of Greater Spartanburg

385 South Spring Street

Spartanburg , SC 29306



or send an application by email to employment@spartanarts.org



For a complete description of this position, visit our website at http://
www.spartanarts.org



The position will remain open until filled.

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Job Listing 07-72

Tech Director

The Arts Partnership of Greater Spartanburg seeks a qualified individual to serve
as Technical Director for the new David Reid Theater at the Chapman Cultural
Center, scheduled to open October 3, 2007

POSITION DESCRIPTION

Full time, Min 40 hrs/wk, Daily responsibility and authority for the supervision,
maintenance and technical operations of the David Reid Theater, a newly
constructed 500-seat theater, including the theater’s presentations and
projects, all backstage and back-of-house personnel, equipment, scheduling,
operations lighting, sound, set design and construction, and coordinating
necessary maintenance. The Technical Director works with a great deal of
independence and exercises independent judgment in performing a wide variety
of duties. Because of the operating hours of facilities, close supervision should
not be required nor expected. Due to the complexity of the Chapman Cultural
Center operations (specifically the David Reid Theatre) and the need to carefully
coordinate the activities of both resident agencies and outside renters, this
position requires a significant degree of both technical expertise and diplomatic
skills to properly manage the use of the David Reid Theatre on a daily basis.

Specific duties and responsibilities of the Technical Director include:

· Prepare the tech specs for the theater

· Perform preventative maintenance on all theater equipment

· Plan and implement the organization of backstage to suit renters

· Serve as the main contact between the renter and the Chapman Cultural
Center

· Teach interns and other crew regarding technical operations

· Control all backstage activity

· Coordinate with and overseeing all visiting technical directors

· Maintain an inventory of all backstage equipment

· Hire all technical crew; and approving visiting technical crews

· Maintain a roster and time sheets for back-of-house personnel

· Schedule set-up of stage as needed (orchestra shell, pit lift, stage floor,
etc.)

· Maintain, in many instances, irregular and extended working hours

Experience/Education

Bachelor's degree in technical theater arts, dance, music, communications or
related field from an accredited college or university and two years of
responsible work experience in the technical aspects of theater, dance and
music production or sufficient experience and education to successfully perform
the duties of the Technical Director.

To apply, please send resume, cover letter and three references to

William C. Taylor, Jr., Director of Facilities

The Arts Partnership of Greater Spartanburg

385 South Spring Street

Spartanburg, SC 29306

or send an application by email to employment@spartanarts.org

For a complete description of this position, visit our website at http://
www.spartanarts.org

The position will remain open until filled.
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Job Listing 07-73

Director of Business Operations

Lawrence Arts Center is looking for a Director of Business Operations to direct
all financial, accounting and administrative needs related to the business
operations of the Center. Accounting or business degree, three to five years
experience in accounting, business or finance required. Emphasis and/or
experience in information systems preferred. Leadership skills preferred.

Complete position description available online at www.lawrenceartscenter.org.
Email resume with cover letter, references and salary requirements to the
Executive Director, at annarts@sunflower.com.

Brian Eastman
Arts Management Staffing Resource Group
513 853 6180 - Fax 513 542 7858
listing.staff@artsjoblistings.com