Email File Links Within Local Networks

One thing which really irks me in our office is when people email files to each other when the file they are emailing is available to all recipients on the local network.

Instead, they should be emailing either a shortcut to a file or a network location (i.e. \\fileserver\filename.txt). The reasons for doing this are simple:

* Keeps email storage lower (remember a copy of the file is both in the sender’s sent box and the recipient’s inbox).
* Reduces the chances of multiple copies of the same file.
* Insures the most recent file is always being viewed.
* No need to worry about file size restrictions.


Of course, there really isn’t much you can do to prevent someone from emailing files when they should be sending links, but the more people who know to do it the right way, the better.